Privacy

PERSONAL INFORMATION PUBLISHED ON INSPIRE FORUM

All personal information displayed on the INSPIRE Forum is subject to the following Specific Privacy Statement, accepted by the data subject prior to the collection of his/her personal data, and is published with his/her unambiguous consent.

SPECIFIC PRIVACY STATEMENT

1. Description

This e-Service is operated by the Digital Earth and Reference Data Unit, Joint Research Centre (JRC). The objective of the INSPIRE Forum is to provide the INSPIRE communities in geographically spread across Europe (and beyond) to maintain a space on the Internet where they can share information, documents, participate in discussion fora, and share best practices. Upon registration your personal data will be collected and further processed.

e_Services are tools on the internet websites of the Joint Research Centre (JRC) enabling a
given research community (e.g. committee, working group, project group, etc.) geographically
spread across Europe (and beyond) to maintain a private space on Internet where they can
share information, documents, participate in discussion fora, download software, subscribe JRC
publications etc. Your personal data will be collected and further processed for the purposes detailed hereafterunder point 2.This processing of personnel data is under the responsibility of the Head of Unit
Internal and external communication at the JRC.

The Head of the Digital Earth Unit unit who manages the processing acts as personal data processor.

As this processing collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. What personal information do we collect, what is the legal basis, for what purpose and through which technical means?

Identification Data:

The personal data collected and further processed are: First name, Last name, Organisation, Title, Function, work email address, work mail address, work phone number, work fax number, personal or group picture, personal CV, individual and group photos, videos and other communication material.

Legal Basis of processing:

- The European Parliament and Council Decision of 18 Dec. 2006 on the EC 7th Research
Framework Programme (FP7) (2007-2013).
- Registration and participation of data subjects are provided on a purely voluntary basis.

Purpose of processing:

The purpose of the processing of personal data for the e-Services is to provide secure access and information exchange, management of data bases, including management of: communications to the INSPIRE Forum community.  Registered members may choose the preferred privacy level of their own profile granting access to logged in members and/or to the general public.

Technical Information:

The user data are collected through web forms and stored inside a SQL database.

3. Who has access to your information and to whom is it disclosed?

Registered members may choose the preferred privacy level of their own profile granting access to logged in members and/or to the general public.

The possibility to update or erase the above personal data is only granted through User_Id / Password and to the system administrator of the software.  

The European Commission will not share data with third parties for direct marketing.  

4. How do we protect and safeguard your information?

The collected personal data is stored on the servers of JRC and underlie the Commission Decision C (2006) 3602 of 17/08/2006 “concerning the security of information systems used by the European Commission” defines IT security measures in force. Annex I defines the security requirements of EC Information Systems. Annex II defines the different actors and their responsibilities. Annex III defines the rules applicable by users. See notification DPO-1946.

5. How can you verify, modify or delete your information?

Registered users have direct password-protected web access to their profile and are able to update it or to cancel their registration or to request to unsubscribe from specific interest groups and / or publications.

6. How long do we keep your data?

Your personal data will remain in the database until the end of the project. Registered users have password protected direct web access to their profile and can cancel their registration at any moment.  In some cases user_id's unused for a defined period are automatically deleted from the system.

7. Contact Information

Should you have any queries concerning the processing of your personal data, please address
them to the controller.
On questions relating to the protection of personal data, you can contact:
- DG JRC Data Protection Co-ordinator: jrc-data-protection-coordinator@ec.europa.eu
- Commission’s Data Protection Officer: data-protection-officer@ec.europa.eu

8. Recourse

In the event of a dispute, you can send a complaint to:

COLLECTION OF ANONYMOUS TRAFFIC DATA ON THE INSPIRE FORUM

When someone browses the INSPIRE  forum anonymous site usage information is collected via various technical means. The usage of the site is recorded in log files. These files contain no personal information, nor information about which other sites the visitor has browsed. They allow the JRC to improve the service by knowing its usage, and are processed anonymously.